HOST a Hunter Classics Tournament
FAQ: How can I
host a Tour stop on the Hunter Classics Amateur Women's Tour at my pool
hall?
The
Hunter Tour is the largest, longest-running reginal women's tour in
America. First prize is always $750 and a third to one-half of the
field is paid back. The participation has
been between 40 and 80 women who play in the main event and 15 to 40
who
return on Sunday for the second chance tournament. They will eat and
drink
whatever the host site has to sell.
On
Saturday morning, the tournament begins at 10:00 a.m. and runs until
about
8:00 p.m. on Saturday - we need the pool room open by 9:00 a.m. to take
sign-ups, get ready for the player's meeting and for the players to
practice. On Sunday, play begins at 10:00 a.m. - we need the pool
room open an hour before play begins. The
finals in the main event and second chance tournament usually begins by
6:00 p.m. on Sunday. This is the schedule with at least 12 tables and
races
to 7 on both sides. With fewer tables we might have to stay later in
the
evening.
The
raffle drawing for the Hunter Classics Custom Cue is held before the
finals match on Sunday and the winner does not need to be present to
win. If the winner is not present, the Hunter Classics Tour will ship
the cue to the winner. You can add other cues or prizes to raffle off
to help raise the added money and
the host site can set the rules of the drawing and winning of those
items.
For
example, previous raffle ticket prices that have worked well:
100
tickets for $100
20
tickets for $50
7
tickets for $20
3
tickets for $10
1
ticket for $5
One
of the reasons the Hunter Classics Tour is so successful is that we try
to schedule each tournament
4-6 weeks apart and try to not conflict with other major women's
tournaments
that might detract from the participation level. This lets the regular
ladies
who participate in it enough time to schedule time off or make
arrangements
for playing in the tournament.
Solicitation
of the added money can begin as early as the host site wants to start.
We have many happy host sites, so let us know if you need a reference
from any of the sites that have held successful Hunter stops.
WHAT WILL
THE POTENTIAL HOST SITE NEED TO DO ?
Added Money:
The
host site guarantees $2,000.00 added money. The added money is raised
from the sale of raffle tickets on chances to win the Hunter Classics
Custom Cue which generates most of the added money, especially if the
host site does pre-event sales. The host site can also seek additional
funds by offering advertising to
local businesses by selling table signs which read "This table is
sponsored
by Jim's EXXON address and phone" or sell advertising in a printed
program
(handed out during the event). The host site can set up an incentive
program
for its employees or anyone who sells raffle tickets (such as for each
$100
in raffle tickets sold, seller receives X tickets free or whoever sells
the most tickets gets a bonus).
Tables:
The
host site will open its doors by 9:00 a.m. both Saturday and Sunday of
the event and will have the racks of pool balls out on the pool tables.
The host site will not charge table time for practice on Saturday or
Sunday mornings for ladies entered in the main tournament or second
chance tournament.
Hours:
The
host site will allow the Hunter Classics Tour the use of their facility
on Saturday and Sunday of the event from 9:00 a.m. to 8:00 p.m.
Early Raffle Sales:
The
host site will be responsible for collecting funds from raffle sales
and keeping
raffle tickets in a secure location to be turned over to a member of
the Hunter Board Members on Saturday
morning of the event.
Media:
The
host site will be responsible for any local media advertising and the
organization of such media but the Hunter Classics Tour will take care
of advertising
the event in numerous National Billiard Publications and Billiard
Internet
websites before the event.
Local Players:
The
host site will solicit local players for participation.
Hotel Info:
The
host site will help locate the names and telephone numbers of hotels
nearby its location for inclusion in the Hunter Classics Tour
newsletter, flyer, and website for the convenience of out-of-town
players.
WHAT DOES
THE HUNTER TOUR DO?
Hunter Classics Custom Cue:
The
Hunter Tour will Federal Express the custom cue to the host site five
to six weeks before the event.
Advertisement:
The
Hunter Classics Tour will advertise the event months beforehand on the
Internet, several
print publications, and with the Women's Professional Billiard
Association. It will advertise the event 60 days beforehand
if the event is a qualifier for a WPBA tournament. The date of the
tournament, location of the host site, and other information will be
listed on the Hunter Classics Tour web site. The Hunter Classics Tour
will also advertise the event in CueTimes, AZBilliards.com,
hunterclassics.com, Pool and Billiard, InsidePool
and Billiards Digest.
Email:
The Hunter Classics Tour will email notice of the event to
its members and provide results after the event.
Photos
and Articles:
The
Hunter Classics Tour will take photographs of the tournament, its
participants, and the host site and its owners and/or employees and
will write an article about the results and will publish them on the
Internet and several print publications.
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